Data-Entry Specialist & Fundraising Assistant 

United Arts of Wake County is seeking a detail-oriented Data Entry Specialist and Fundraising Assistant to join our successful administration team. This is an opportunity to dedicate your talents to a mission you care about and support the strength of the cultural sector across Wake County.  

This is a full-time position reporting to the Director of External Relations but with responsibilities that support the Finance and Programming departments, as well.  

This position is 75% remote work with some meetings and in person event attendance expected.  

JOB DUTIES 

Primary Responsibilities: 

• Salesforce and Quickbooks data entry including but not limited to: donors, sponsors, school representatives, grantees, and artists 
• Coordinates the processing and acknowledgment of donations in Salesforce according to established protocols and maintains accurate donor files 
• Maintains Board Records in Salesforce and distributes quarterly reports to Board Members 
• Communicates with donors by phone and email. Demonstrates exemplary customer service in all exchanges 
• Pay all vendors via Melio 
• Reconciles A/P monthly and annually with accounting department 
• Collect w9’s throughout the year 
• Prepare 1099’s at calendar year end  
• Submit remittance request 2x a year to NC to get a refund for sales tax paid 
• Pay NC tax withheld from out of state artists 
• Annually completes background checks for Artists in Schools Artists 
• Maintains electronic files for donors and prospects 
• Create and Disperse Mission Support Grant and Spotlight Grant contracts in Adobe 
• Sends Contract Invoices to Schools 

SKILLS REQUIRED 

Qualifications: 

• A Bachelor’s degree, or equivalent combination of education and experience. 
• Minimum one year of relevant professional experience. 
• Experience with Salesforce NPSP and familiarity with nonprofits strongly preferred. 
• Proficiency in Microsoft Office programs including Word and Excel. 
• Familiarity with Quickbooks 
• Ability to handle confidential information with sensitivity, integrity, and accuracy. 
• Strong verbal and written communication skills. 
• Highly organized and detail-oriented. You are self-driven and have excellent time management skills while maintaining a high level of accuracy. 
• Reliability, responsiveness, and courtesy in all team and donor interactions. 
• Strong commitment to diversity, equity, and inclusion. You have a genuine interest in and commitment to helping UA create and foster a more diverse, inclusive, and equitable workplace. You engage in ongoing personal learning and are eager to contribute to our organizational efforts to be a more diverse, equitable, and inclusive workplace. 
• Collegial, collaborative team player. You enjoy learning together with your teammates and helping others to succeed in their work as well. You bring a collaborative attitude to engaging with other team members and external stakeholders alike. 

 

Salary, exempt position $42,500 annually 

Benefits include retirement, health, and generous PTO 

To apply please send resume, cover letter, and three references with contact information to [email protected].  

Deadline to apply: 12/1/23