Cultural Arts Representatives are encouraged to make choices that suit the needs of their own school community. Many factors should be considered as these volunteers work to identify appropriate programming.
Determine the budget
The school's PTA and/or school administration typically set the amount of funding allocated to arts programming.
Consider programming needs
Administration, faculty and volunteers should work together to identify a school’s programming needs. Assistance from any of the following staff members could be beneficial when considering cultural arts opportunities:
- Art Specialists (dance, drama, music, visual art)
- Language Arts Teachers
- Classroom Teachers
- Magnet Coordinators
- Guidance Counselors
- Principal/Assistant Principal
Examples of programming needs are:
- a global studies school may seek programs with an international focus or by internationals artists
- a STEM school may seek programs that incorporate math or science
Programs may also:
- expose students to something they would not otherwise experience
- serve as an introduction or reinforcement of a curriculum unit
- provide information on a relevant topic or skill identified for a particular grade (e.g. writing, anti-bullying)
- relate to a theme-day (e.g. dance/movement programs may be offered during a Health & Wellness themed event)
Identify specific programs & dates
Once potential programs have been selected suggestions for potential dates should be made. To avoid conflict with holidays, teacher workdays, exams, elections, standardized tests, field trips, etc. Cultural Arts Representatives should consult with administration and refer to the school's master calendar before discuss options with the artist.
Negotiate tentative agreement with artists
After the school confirms intent, Cultural Arts Representatives will work together with the artists to set program needs, dates, and fees.