Selecting Programs

Cultural Arts Representatives are encouraged to make choices that suit the needs of their own school community. Many factors should be considered as these volunteers work to identify appropriate programming.

Determine the budget

The school’s PTA and/or school administration typically set the amount of funding allocated to arts programming.

Consider programming needs 

Administration, staff members, and volunteers should work together to identify a school’s programming needs. Assistance from any of the following staff members could be beneficial when considering cultural arts opportunities:

  • Art Specialists (dance, drama, music, visual art)
  • Language Arts Teachers
  • Classroom Teachers
  • Magnet Coordinators
  • Guidance Counselors
  • Principal/Assistant Principal

Examples of programming needs are ones with:

  • an international emphasis
  • a focus on math and/or science
  • school theme days (e.g. wellness event or Earth Day celebration).

Programs may also:

  • expose students to new art forms
  • serve as an introduction or reinforcement of a curriculum unit
  • provide information on a relevant topic (e.g. writing or anti-bullying)

Identify specific programs & dates

Once potential programs have been selected potential dates should be considered. To avoid conflict with holidays, teacher workdays, exams, field trips, etc. Cultural Arts Representatives should refer to the school’s master calendar before discussing options with the artist.

Negotiate a tentative agreement with artists

After the school confirms intent, Cultural Arts Representatives will work together with the artists to set program needs, dates, and fees.